Project Coordinator (Brand Campaigns and Web)

Details

Location: Toronto, ON
Commitment: Full Time
Department: Project Management

Posted 2022-11-30

Project Coordinator (Brand Campaigns and Web)

Art & Science | Project Management Department | Toronto, ON (Remote/Hybrid)

We are looking for a Project Coordinator to support the Project Management Team with client communications and add value to our creative collaborations. This is an entry-level position with a great opportunity for growth within the Project Team and broader agency. We are looking for someone who is passionate about brands and the digital landscape and is looking for an opportunity to grow.

Art & Science (https://artscience.ca) is a full-service marketing agency with pillars in strategy, digital marketing, brand & communication and experiential marketing campaigns. With a ten-year, award-winning history working with some of the biggest brands in Canada, we continue to experience growth and success. At Art & Science, we pride ourselves on being smart, strategic thinkers that blend creativity with technology to produce incredible results for our clients. Our mission is to ‘Design the Future of Brands’. In the last two years alone, we’ve grown significantly both in terms of new business wins and our team size. Our office is located in Toronto, Ontario in the heart of the creative district.

Inclusivity and Accessibility

Art & Science is an inclusive, diverse and accessible work environment. We strongly encourage applications from women, racialized people, Indigenous peoples, people from gender-diverse and sexually-diverse communities, people with disabilities (visible or non-visible), people of different religious backgrounds, people with family caregiving responsibilities and/or people with intersectional identities.

What you will do

Project coordination

Working closely with a senior PM, you support a project from its inception through its execution and ultimate completion. You support the Senior PM in the creation of a project charter. Over time, you learn to and eventually support identifying key dependencies and potential risks associated. You use this knowledge to execute the project plan and create an optimal delivery approach. You know your projects inside out. This means, you keep an eye on the capacities of each team member and make sure they have the necessary resources to meet their outcomes. In addition, you will learn to optimally split up budgets and send off invoices based on phases or sprints when allocating the project finances and resources.

Support building and upholding client relationships

As a representation of Art & Science, you establish and maintain a level of comfort with our clients. Working with a Senior Project Manager and the Account Management team, you provide clients with the reassurance that a project is progressing as planned according to the established roadmap. You are proactive. You inform clients of adjustments or major changes to keep them up to date. A critical aspect of learning and growth for you is to understand the perspectives of clients so you can think strategically in navigating these conversations.

Collaborate with cross-functional teams

Such as Account Managers, Digital Marketing Managers, Designers, SEO Managers, and Developers. And as a project point person to ensure everyone is informed & set up for success.

About you

You are determined but flexible

You're aware of the importance of processes but are flexible enough to recognize when you might need to suggest altering them. You are able to adjust based on stakeholder needs and are resilient, coming back stronger if an initial project doesn’t go as planned.

You have strong time management and prioritization skills

You’re comfortable with communicating your daily workload to manage the overall deliverables that we’ve committed to internally and with clients. You understand how important clear communication is to foster a positive collaborative environment.

You notice patterns

You're able to notice trends with project team/client requests and think of potential opportunities for creating efficiency or potentially an idea for improvement.

You are willing to continuously learn

You're eager to learn and grow your skills. One example is learning to effectively articulate how a project will be delivered and identify where the gaps lie. You learn to recognize what controls are needed to close those gaps. You’re looking to grow your understanding and skill set of a project lifecycle to better empathize with a client. You will keep them reassured that you’re achieving business goals. You're willing to expand your knowledge to take on new tasks and you have no problem asking others for help.

You are a team player

You love sharing your successes (and failures) with other team members and discussing how to one-up your past successes.

Why work with us

Being a part of Art & Science allows you to help shape the future of an agency that is just coming into its own. We work in an agency fuelled by intelligent, lively individuals in a culture of support and collaboration. Our agency is growing exponentially and we’re looking for confident professionals to support that growth. You’ll have the opportunity to support the Project Management team by facilitating the day-to-day coordination of projects. You will be significantly responsible for contributing to the successful delivery and relationship with our client during the project.

In addition to your salary of $48,000 – $60,000 CAD, your compensation package includes a comprehensive health benefits plan, 2 weeks of vacation, a flexible schedule, education benefits and other paid time off throughout the year. If you’re in the Toronto area, we’d love to see you in the office from time to time!

How to apply

Interested candidates are asked to fill out the job application form for the Project Coordinator role in our job portal.

Accommodation

At Art & Science, we are a respectful workplace committed to building a skilled and diverse workforce. We are an equal opportunity employer and believe in fostering an inclusive work environment where all individuals have an opportunity to succeed. We welcome and encourage applications from everyone. At any stage of the recruitment process, when requested, we will make accommodations based on your needs.

We look forward to hearing from you!


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